How to Use Finder Tags for Better Organization on Mac

Finder tags are a powerful feature in macOS that allows users to organize and find their files with ease. By assigning color-coded labels and custom names to files, users can create a system that makes it simple to locate specific documents, photos, or other files.

In this blog post, we will explore how to use Finder tags to enhance your file organization on Mac.

How to Create Finder Tags

  • Open Finder and navigate to the file or folder you wish to tag.
  • Right-click (or Control-click) the file or folder, then hover your cursor over the different colors above the Tags option in the context menu.
how to create finder tags
  • You can choose from the default color tags (red, orange, yellow, green, blue, purple, or gray), or click Tags to create custom tags with specific names and colors.
create custom tag mac

How to Manage Finder Custom Tags

  • In Finder, click on the Finder menu in the top-left corner of the screen and select Settings.
  • Navigate to the Tags tab.
  • Here, you can create new tags by clicking the “+” button, delete existing tags by clicking the “-” button, or edit tag names and colors by clicking on the tag and making the desired changes.
how to manage finder tags on mac

How to Assign Multiple Tags to a File

You can assign multiple tags to a single file or folder by following the same steps as mentioned above in the How to Create Finder Tags section. Simply select additional tags from the “Tags” submenu when right-clicking a file or folder.

How to Search for Files by Tags

  • In Finder, click on the search bar located in the top-right corner of the window.
  • Type the tag name or color (e.g., “blue” or “urgent”) and hover over the Tags section and hit Enter to display all files and folders with that specific tag.
searching files by tag mac
  • Alternatively, you can click on the tags listed in the Finder sidebar to display all files with the corresponding tag.
finder tags on mac

Finder tags provide a flexible and efficient way to organize your files on Mac. By incorporating them into your file management system, you can quickly locate important documents, photos, and other files.

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